REGIONAL BOARD
AGENDA

Thursday, November 21, 2024 at 1:30 P.m. - 2:30 P.m.

Board Room

155 George Street

Prince George, BC

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1.

Reconvene

We respectfully acknowledge the unceded ancestral lands of the Lheidli T'enneh, on whose land we live, work and play.

2.

Election of Chair and Vice-Chair

3.

Adoption of Agenda (Additions/Deletions)

4.

Consent Agenda

4.1

Building Permit Statistics for October 2024

Purpose: For Information
Attachments:
1. Prince George Rural Building Statistics for October 2024
2. McBride Building Statistics for October 2024
Previous Reports: None

4.2

9-1-1 Call Answer and Fire/Rescue Statistics for October 2024

Purpose: For Information
Attachments: None
Previous Reports: None

4.3

Procurement Quarterly Report: July to September 2024

Purpose: For Information
Attachments: None
Previous Reports: None

4.4

Q3 Disbursement Schedules: July to September 2024

Purpose: For Information
Attachments: Disbursement Schedules: July to September 2024
Previous Reports: None

5.

Adoption of Minutes

5.1

October 17, 2024 Regional Board Meeting Minutes

• Recommendation:

  THAT the Minutes of the Regional Board meeting held on October 17, 2024 be adopted as circulated.

6.

Public Hearings/Public Considerations

6.1

No scheduled Public Hearings/Public Considerations 

7.

Development Services

7.1

Agricultural Land Commission Decisions

Purpose: For Information
Attachments:
1. Backgrounder
2. ALC Decision 100242
3. ALC Reconsideration Decision 65162
Previous Reports:
1. Item No. 7.1, June 2024 (ALC Application 100242)
2. Item No. 7.6, July 2022 (ALC Application 65162)

• Recommendation:

  THAT the report dated November 8, 2024 regarding “Agricultural Land Commission Decisions” be received for information.

7.2

Proposed Temporary Use Permit No. 288

Purpose: Consider Application
Location: 1600 Coyote Road - Valemount South – Electoral Area H
Owner: 0820758 BC Ltd.
Attachments:
1. Backgrounder
2. Summary of Public Consultation meeting held November 5, 2024
3. Proposed Temporary Use Permit No. 288
Previous Reports: Item No. 7.4, November 2021

• Recommendation:

  1. THAT the report dated November 7, 2024, regarding “Proposed Temporary Use Permit No. 288” be received for information.
  
  Declaration by the Public Consultation Chair as to the accuracy and fairness of the summary of the Public Consultation Meeting held on November 5, 2024, regarding proposed Temporary Use Permit No. 288.

• Recommendation:

  2. THAT the summary of the Public Consultation held on November 5, 2024 regarding proposed Temporary Use Permit No. 288 be received for information.

• Recommendation:

  3. THAT Temporary Use Permit No. 288 pertaining to the property legally described as Lot 8 District Lot 7366 Cariboo District Plan 24362 be approved for a three-year period to allow for an Employee Accommodation use.

7.3

Proposed Chilako River-Nechako Official Community Plan Bylaw No. 2593, 2010, Amendment Bylaw No. 3321, 2023 and Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3322, 2023

Purpose: Consider Third Reading and Adoption
Location: 18706 and 18710 Hughes Road – Electoral Area C
Owner: Jonathan Viergever
Attachments:
1. Summary of Public Hearing Held on October 24, 2024
2. Proposed Bylaw No. 3321, 2023
3. Proposed Bylaw No. 3322, 2023
Previous Reports: Item No. 6.2, July 2024

• Recommendation:

  1. THAT the report dated November 7, 2024, regarding “Proposed Chilako River-Nechako Official Community Plan Bylaw No. 2593, 2010, Amendment Bylaw No. 3321, 2023 and Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3322, 2023” be received for information.
  
  Declaration by the Public Hearing Chair as to the accuracy and fairness of the summary of the Public Hearing held October 24, 2024, on Chilako River-Nechako Official Community Plan Bylaw No. 2593, 2010, Amendment Bylaw No. 3321, 2023 and Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3322, 2023.

• Recommendation:

  2. THAT the summary of the Public Hearing held October 24, 2024, on Chilako River-Nechako Official Community Plan Bylaw No. 2593, 2010, Amendment Bylaw No. 3321, 2023 and Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3322, 2023 be received.

• Recommendation:

  3. THAT Chilako River-Nechako Official Community Plan Bylaw No. 2593, 2010, Amendment Bylaw No. 3321, 2023 be given third reading.

• Recommendation:

  4. THAT Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3322, 2023 be given third reading.

• Recommendation:

  5. THAT Chilako River-Nechako Official Community Plan Bylaw No. 2593, 2010, Amendment Bylaw No. 3321, 2023 be adopted.

• Recommendation:

  6. THAT Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3322, 2023 be adopted.

7.4

Proposed Crooked River-Parsnip Official Community Plan Bylaw No. 2425, 2007, Amendment Bylaw No. 3359, 2024 and Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3360, 2024

Purpose: Consider Third Reading and Adoption
Location: Davie Lake – Electoral Area G
Owner: Jedwin Developments LTD., INC. No. BC257573
GH Equipment LTD., INC. No. BC0861285
Agent: McWalter Consulting Ltd.
Attachments:
1. Summary of Public Hearing Held on October 23, 2024
2. Proposed Bylaw No. 3359, 2024
3. Proposed Bylaw No. 3360, 2024
Previous Reports: Item No. 6.5, August 2024

• Recommendation:

  1. THAT the report dated October 29, 2024, regarding “Proposed Crooked River-Parsnip Official Community Plan Bylaw No. 2425, 2007, Amendment Bylaw No. 3359, 2024 and Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3360, 2024” be received for information.
  
  Declaration by the Public Hearing Chair as to the accuracy and fairness of the summary of the Public Hearing held October 23, 2024, on Crooked River-Parsnip Official Community Plan Bylaw No. 2425, 2007, Amendment Bylaw No. 3359, 2024 and Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3360, 2024.

• Recommendation:

  2. THAT the summary of the Public Hearing held October 23, 2024, on Crooked River-Parsnip Official Community Plan Bylaw No. 2425, 2007, Amendment Bylaw No. 3359, 2024 and Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3360, 2024 be received for information.

• Recommendation:

  3. THAT Crooked River-Parsnip Official Community Plan Bylaw No. 2425, 2007, Amendment Bylaw No. 3359, 2024 be given third reading.

• Recommendation:

  4. THAT Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3360, 2024 be given third reading

• Recommendation:

  5. THAT Crooked River-Parsnip Official Community Plan Bylaw No. 2425, 2007, Amendment Bylaw No. 3359, 2024 be adopted.

• Recommendation:

  6. THAT Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3360, 2024 be adopted.

7.5

Proposed Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3364, 2024

Purpose: Consider Third Reading
Location: 47267 and 47283 Hart Highway – Electoral Area G
Owner: Property 1 – Todd Steele
Property 2 – Cheryl Steele
Applicant: Regional District of Fraser-Fort George
Attachments:
1. Summary of Public Hearing held October 23, 2024
2. Proposed Bylaw No. 3364, 2024
Previous Reports: Item No. 6.4, August 2024

• Recommendation:

  1. THAT the report dated October 24, 2024, regarding “Proposed Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3364, 2024” be received for information.
  
  Declaration by the Public Hearing Chair as to the accuracy and fairness of the summary of the Public Hearing held on October 23, 2024, on proposed Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3364, 2024.

• Recommendation:

  2. THAT the summary of the Public Hearing held October 23, 2024, on proposed Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3364, 2024 be received for information.

• Recommendation:

  3. THAT Zoning Bylaw No. 2892, 2014, Amendment Bylaw No. 3364, 2024 be given third reading.

8.

Development Services - Agricultural Land Commission (ALC) Applications

9.

2:00 p.m. Public Appearances

9.1

Fraser-Fort George Regional Museum Society

Alyssa Leier (Executive Director) and Dr. Todd Whitcombe (Board of Trustee President) will be in attendance to provide a presentation regarding Exploration Place Museum Activities.

10.

Chairperson's Report

11.

Directors' Reports

12.

Administration

12.1

Corporate Services

12.1.1

Proposed 2025 Regional Board Meeting Schedule

Purpose: Consider approval of the 2025 Board Meeting Schedule
Attachments: Draft 2025 Board Meeting Schedule
Previous Reports: None

• Recommendation:

  1. THAT the report dated November 8, 2024 regarding “Proposed 2025 Regional Board Meeting Schedule” be received for information.

• Recommendation:

  2. THAT the 2025 Regional Board Meeting Schedule as attached to the report dated November 8, 2024, be approved.

12.1.2

Proposed Amendment to Regional Board Procedure Bylaw No. 3267, 2022

Purpose: Consider First Three Readings of Amendment Bylaw No. 3368, 2024
Attachments:
1. Regional Board Procedure Bylaw No. 3267, 2022
2. Proposed Amendment Bylaw No. 3368, 2024
Previous Reports: Item No. 11.1.4, October 2024

• Recommendation:

  1. THAT the report dated November 8, 2024 regarding “Proposed Amendment to Regional Board Procedure Bylaw No. 3267, 2022” be received for information.

• Recommendation:

  2. THAT Regional Board Procedure Bylaw No. 3267, 2022, Amendment Bylaw No. 3368, 2024 be now introduced and given first, second and third readings.

12.1.3

2024 By-Election Results for the Bear Lake Local Community Commission

Purpose: For Information
Attachments:
1. Master Ballot Account
2. Determination of Official Election Results
3. Declaration of Official Election Results
Previous Reports: None

• Recommendation:

  THAT the report dated November 8, 2024 from the Chief Election Officer regarding the “2024 By-Election Results for the Bear Lake Local Community Commission” be received for information.

12.1.4

Valemount and District Fire Protection Local Service Establishment Bylaw No. 1163, 1990, Amendment Bylaw No. 3365, 2024

Purpose: Consider Adoption of Bylaw
Attachments: Proposed Amendment Bylaw No. 3365, 2024
Previous Reports: Item No. 11.3.1, August 2024

• Recommendation:

  1. THAT the report dated November 4, 2024 regarding “Valemount and District Fire Protection Local Service Establishment Bylaw No. 1163, 1990, Amendment Bylaw No. 3365, 2024” be received for information.

• Recommendation:

  2. THAT Valemount and District Fire Protection Local Service Establishment Bylaw No. 1163, 1990, Amendment Bylaw No. 3365, 2024 be adopted.

12.1.5

Canoe Valley Recreation Centre Local Service Establishment Bylaw No. 1599, 1996, Amendment Bylaw No. 3366, 2024

Purpose: Consider Adoption of Bylaw
Attachments: Proposed Amendment Bylaw No. 3366, 2024
Previous Reports: Item No. 13.1, August 2024

• Recommendation:

  1. THAT the report dated November 4, 2024 regarding “Canoe Valley Recreation Centre Local Service Establishment Bylaw No. 1599, 1996, Amendment Bylaw No. 3366, 2024” be received for information.

• Recommendation:

  2. THAT Canoe Valley Recreation Centre Local Service Establishment Bylaw No. 1599, 1996, Amendment Bylaw No. 3366, 2024 be adopted.

12.2

Financial Services

12.2.1

Revenue Anticipation Borrowing Bylaw No. 3370, 2024

Purpose: Consider Provision of Temporary Borrowing Until Requisition Funds are Received
Attachments: Proposed Regional District of Fraser-Fort George Revenue Anticipation Borrowing Bylaw No. 3370, 2024
Previous Reports: None

• Recommendation:

  1. THAT the report dated November 8, 2024 regarding “Revenue Anticipation Borrowing Bylaw No. 3370, 2024” be received for information.

• Recommendation:

  2. THAT “Regional District of Fraser-Fort George Revenue Anticipation Borrowing Bylaw No. 3370, 2024", be now introduced and given first, second and third readings.

• Recommendation:

  3. THAT “Regional District of Fraser-Fort George Revenue Anticipation Borrowing Bylaw No. 3370, 2024" be adopted.

12.2.2

Community Works Fund – Nukko Lake Community Hall Water and Sewer Systems

Purpose: Consider Approval of Funding
Attachments:
1. Backgrounder
2. Internal Application Community Works Fund
3. Community Works Fund Expenditures Policy RD-08-14
Previous Reports: None

• Recommendation:

  1. THAT the report dated November 8, 2024 regarding “Community Works Fund - Nukko Lake Community Hall Water and Sewer Systems” be received for information.

• Recommendation:

  2. THAT funding from the Community Works Fund, of up to $172,402 for the Nukko Lake Community Hall Water and Sewer Systems, be approved.

12.3

Public Safety

12.3.1

Request for Proposal PS-24-01 Computer Aided Dispatch – Maintenance Agreement

Purpose: Consider Award of Contract
Attachments: None
Previous Reports: Item No. 11.3.2, June 2024

• Recommendation:

  1. THAT the report dated November 6, 2024 regarding “Request for Proposal PS-24-01 Computer Aided Dispatch – Maintenance Agreement” be received for information.

• Recommendation:

  2. THAT the 5-Year Maintenance Agreement for the Computer Aided Dispatch System being provided by Intergraph Canada ULC, as per Request for Proposal PS-24-01 Supply and Installation of Computer Aided Dispatch System, be awarded to Intergraph Canada ULC in the amount of $772,113.00 (excluding taxes).

12.4

Arts, Culture & Heritage

12.4.1

Fraser-Fort George Regional Museum Society Financial Monitoring – 2024 Update

Purpose: For Information
Attachments: Backgrounder
Previous Reports:
1. Item No. 11.4.1, April 2024
2. Item No. 11.4.1, February 2024
3. Item No. 11.4.1, January 2024

• Recommendation:

  THAT the report dated November 8, 2024 regarding “Fraser-Fort George Regional Museum Society Financial Monitoring – 2024 Update” be received for information.

13.

Environment and Parks

13.1

Contract ES-20-21 Janitorial Services – 155 George Street

Purpose: Consider Contract Extension
Attachments: Letter dated October 22, 2024 from ACME Janitor Service Ltd.
Previous Reports:
1. Item 12.2, October 2023
2. Item 12.1, November 2020

• Recommendation:

  1. THAT the report dated November 1, 2024 in regard to “Contract ES-20-21 Janitorial Services – 155 George Street” be received for information.

• Recommendation:

  2. THAT Contract ES-20-21 Janitorial Services – 155 George Street be approved for a one-year contract extension for the term of January 1, 2025 to December 31, 2025.

13.2

Proposed Municipal Solid Waste Tipping Fee and Site Regulation Bylaw No. 3166, 2020, Amendment Bylaw No. 3369, 2024

Purpose: Consider Adoption of Bylaw
Attachments: Proposed Bylaw No. 3369, 2024
Previous Reports:
1. Item No. 13.2, November 2023
2. Item No. 5.1, October 2024

• Recommendation:

  1. THAT the report dated November 7, 2024 regarding “Proposed Municipal Solid Waste Tipping Fee and Site Regulation Bylaw No. 3166, 2020, Amendment Bylaw No. 3369, 2024” be received for information.

• Recommendation:

  2. THAT Municipal Solid Waste Tipping Fee and Site Regulation Bylaw No. 3166, 2020, Amendment Bylaw No. 3369, 2024 be now introduced and given first, second and third readings.

• Recommendation:

  3. THAT Municipal Solid Waste Tipping Fee and Site Regulation Bylaw No. 3166, 2020, Amendment Bylaw No. 3369, 2024 be adopted.

14.

Community Services

14.1

Robson Valley Recreation Centre – Overview of Service Update

Purpose: For Information
Attachments: PowerPoint Presentation (to be provided as an Additional Item)
Previous Reports: None

• Recommendation:

  THAT the report and presentation dated November 8, 2024 regarding “Robson Valley Recreation Centre – Overview of Service Update” be received for information.

15.

Community Grants-in-Aid

15.1

Grants: Electoral Area A (Salmon River-Lakes)

Purpose: Grant Approval
Attachments:
1. Grant Schedule
2. Grant Applications
Previous Reports: None

• Recommendation:

  1. THAT the report dated November 1, 2024, Grant Schedule and associated grant application forms for Electoral Area A be received for information.

• Recommendation:

  2. THAT the Grants for Electoral Area A, as listed in the November Grant Schedule, be approved.

15.2

Grants: Electoral Area C (Chilako River-Nechako )

Purpose: Grant Approval
Attachments:
1. Grant Schedule
2. Grant Application
Previous Reports: None

• Recommendation:

  1. THAT the report dated November 1, 2024, Grant Schedule and associated grant application form for Electoral Area C be received for information.

• Recommendation:

  2. THAT the Grant for Electoral Area C, as listed in the November Grant Schedule, be approved.

15.3

Grants: Electoral Area D (Tabor Lake-Stone Creek)

Purpose: Grant Approval
Attachments:
1. Grant Schedule
2. Grant Application
Previous Reports: None

• Recommendation:

  1. THAT the report dated November 7, 2024, Grant Schedule and associated grant application form for Electoral Area D be received for information.

• Recommendation:

  2. THAT the Grant for Electoral Area D, as listed in the November Grant Schedule, be approved.

15.4

Grants: Electoral Area G (Crooked River-Parsnip)

Purpose: Grant Approval
Attachments:
1. Grant Schedule
2. Grant Application
Previous Reports: None

• Recommendation:

  1. THAT the report dated November 1, 2024, Grant Schedule and associated grant application form for Electoral Area G be received for information.

• Recommendation:

  2. THAT the Grant for Electoral Area G, as listed in the November Grant Schedule, be approved.

15.5

Grants: Electoral Area H (Robson Valley-Canoe)

Purpose: Grant Approval
Attachments:
1. Grant Schedule
2. Grant Applications
Previous Reports: None

• Recommendation:

  1. THAT the report dated November 1, 2024, Grant Schedule and associated grant application forms for Electoral Area H be received for information.

• Recommendation:

  2. THAT the Grants for Electoral Area H, as listed in the November Grant Schedule, be approved.

16.

Correspondence for Consideration

16.1

Email dated October 26, 2024 regarding support for the 2024 Robson Valley Mushroom Festival (*Photos available on Sidetable)

17.

Correspondence for Information

17.1

Provincial Government

17.1.1

Thank you letter dated October 16, 2024 from Deputy Minister Fazil Mihlar regarding the meeting with the Ministry of Jobs, Economic Development and Innovation at the 2024 Union of BC Municipalities Convention

17.1.2

Thank you letter dated October 21, 2024 from Deputy Minister Peter Pokorny regarding the meeting with the Minister and Ministry of Agriculture and Food's executive team at the 2024 Union of BC Municipalities Convention

17.1.3

Thank you letter dated October 30, 2024 from Bobbi Plecas Deputy Minister, Ministry of Post-Secondary Education and Future Skills for the meet during the 2024 UBCM Convention

17.1.4

Email received October 30, 2024 from Cory Heavener, Provincial Director of Child Welfare, and Renaa Bacy, Provincial Director of Adoption regarding proclamation of November as Adoption and Permanency Awareness Month

17.2

Local Government

17.2.1

Letter dated November 7, 2024 from Jason Lum, Chair, Fraser Valley Regional District regarding a Request for Union of BC Municipalities Governance Review

18.

Newsletters

19.

Information (Available on Side Table)

19.1

Letter from Innovation Science and Economic Development-Canada regarding nominations for 2025 Prime Minister's Awards for Teaching Excellence

19.2

Thank you letter from Willow River-Upper Fraser Bursary recipient

20.

New Business

21.

Adjournment